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Privacy policy

The protection of personal privacy is of utmost importance to Quizification. We have formulated this Privacy Statement to demonstrate our firm commitment to personal data protection and privacy. This document outlines how we process information that can be used to potentially identify individuals.

1. General Information

Who is the Data Controller?

The data controller of

including all subdomains is the Quizification GmbH at
Rudolf-Diesel-Straße 11, 69115 Heidelberg, Germany (from now on: "Quizification").
The Quizification's data protection officer can be reached at security@quizification.com

What Personal Data does Quizification collect?

Marketing site

When you visit Quizification's website, the following information will be processed and logged

If you use a registration form, we will collect all the information you provide to Quizification, which consists of your first and last name, email addresses, telephone numbers, exact location, company name, job title and role, department and function, current relationship to Quizification, and your company's industry. If you provide a credit card number or bank details to order goods or services from Quizification, then Quizification will collect this information to process your payment for the requested goods or services.

Service

By using Quizification's web service or mobile applications, the following data will be collected, processed and stored:

Why does Quizification processes and persists your Personal Data?

Quizification requires your personal data to provide you with access to this website, delivery of any service, and compliance with legal obligations. Generally speaking, although the provision of personal data is voluntary, without it, Quizification may not be able to perform or meet your requirements and standards. For example, Quizification may need your personal data to process your order or provide you with access to your request. Under these circumstances, Quizification will not be able to meet your requirements without certain personal data. Please note that you can use Quizification's services without agreeing to further marketing operations.

How long will Quizification store your Personal Data?

Quizification will only process Personal Data to comply with legal obligations and to make its services as usable as possible. Your Personal Data will be stored as long as it is necessary to properly provide you with Quizification's business services. Quizification's use of your Personal Data is based on its legitimate business interests, as described in this Privacy Statement. Before you revoke the consent granted in this document, Quizification will process your personal data based on your consent. If laws require your Personal Data to be retained for a longer period of time, or Quizification requires your personal data to assert or defend legal claims, Quizification will also keep your Personal Data for a longer period of time. In fact, Quizification will retain your Personal Data until the end of the relevant retention period or the resolution of the relevant case.

Who will process your Personal Data?

Your Personal Data won't be passed on to any external service provider or third-party. Quizification is an international company including locations with legal restrictions on international data transfers and as such, Quizification will transfer your Personal Data to its locations outside of the European Economic Area.

Can I request Quizification to see my Personal Data?

If Quizification uses your Personal Data or signs a contract with you based on your consent, you can always ask Quizification for a copy of the personal data involved. In this case, please contact privacy@quizification.com and specify the information or processing activities related to your request and whether the Personal Data should be sent to you or other recipients. Quizification will carefully consider your request and discuss with you how to best meet it.

Can I request Quizification to restrict or modify my Personal Data?

You can request Quizification to restrict or modify your Personal Data at any time, but Quizification is only allowed to camouflage or remove your Personal Data if Quizification has no legal obligation to retain it. Please further note that if you request Quizification to delete your Personal Data, you will no longer be able to use any Quizification services requiring this data.

Can I request Quizification to delete my Personal Data?

The moment you request that Quizification deletes your Personal Data, you will not be able to continue using any of Quizification's services that require your Personal Data. Additionally, Quizification will only delete your Personal Data if there is no statutory obligation or prevailing right of Quizification to keep it.

Who is responsible for your data protection rights?

Please direct any requests to privacy@quizification.com.

How will Quizification handle requests regarding your data protection rights?

Quizification will take steps to ensure that your identity is verified with reasonable certainty before processing the data protection rights you want to exercise. Where applicable, Quizification will match the personal data you provide when submitting your request to exercise your rights with the information that Quizification has maintained. Quizification will refuse to process requests that are clearly unfounded, excessive, fraudulent, or not required by local law or Quizification's best interest

How can I make a complaint to an authority?

If you take the view that Quizification is not processing your Personal Data in accordance with the requirements in this Privacy Statement or under applicable data protection laws, you can at any time lodge a complaint with the data protection authority of Germany: 07 11/61 55 41-0, poststelle@lfdi.bwl.de

2. Why does Quizification need to use my Personal Data and on what legal basis is Quizification using it?

Why does Quizification processes my Personal Data?

Quizification requires your Personal Data to provide services you use under a contract Quizification has with you, or to send you invoices for Quizification's services. Quizification processes Personal Data to fulfill contractual obligations pursuant to Article 6(1), lit. b GDPR. Processing when necessary to fulfill Quizificaiton's contractual obligation includes responding to your related inquiries, processing your feedback or providing you with support. This can also include conversation data you may initiate or enable such as through the chat functionalities on quizification.com or other local Quizification web presences, through contact forms, emails, or by telephone.

How else is Quizification using my Personal Data?

Quizification, for example, communicates on a regular basis by email with users who subscribe to its services and will also communicate by phone to resolve your or other customer complaints or to investigate suspicious transactions. Quizification will use your email address to confirm your opening of an account, to send you notice of payments, to send you information about changes to its products and services, and to send notices and other disclosures as required by law. Generally, users cannot opt out of these communications because these communications are required for the relevant business relationship and not marketing-related in nature.

How does Quizification handles my Personal Data for its marketing?

For marketing-related communications such as emails and phone calls, Quizification will only provide you with such information after you have opted in, if legally required, and provide you the opportunity to opt out if you do not want to receive further marketing-related communications.

How does Quizification ensures compliance?

Quizification and its services are subject to the laws of various countries including, without limitation, those of the European Union and its member states, and of the United States of America. You acknowledge that, pursuant to the applicable laws, trade sanctions, and embargoes issued by these countries, Quizification is required to take measures to prevent entities, organizations, and parties listed on government-issued sanctioned-party lists from accessing certain products, technologies, and services through Quizification's websites or other delivery channels controlled by Quizification. Any such use of your Personal Data is based on the permission to process Personal Data in order to comply with statutory obligations Article 6 para. 1 lit. c GDPR and Quizification's legitimate interest Article 6 para. 1 lit. f GDPR.

How does Quizification ensures its interests?

Quizification can use your Personal Data based on its legitimate interest, Article 6 para. 1 lit. f GDPR, as follows

  • Fraud and Legal Claims:If required, Quizification will use your Personal Data for the purposes of preventing or prosecuting criminal activities such as fraud and to assert or defend against legal claims.
  • Questionnaires and surveys:Quizification could invite you to participate in questionnaires and surveys. These questionnaires and surveys will be generally designed so they can be answered without any data that can be used to identify you. If you nonetheless enter such data in a questionnaire or survey, Quizification will use this Personal Data to improve its products and services.
  • Contract Performance:If you purchase or intend to purchase goods or services from Quizification on behalf of a corporate customer or otherwise be the nominated contact person for the business relationship between a corporate customer (a “Customer Contact”) and Quizification, Quizification will use your Personal Data for this purpose. This includes, for the avoidance of doubt, such steps which are required for establishing the relevant business relationship. In case an existing Customer Contact informs Quizification you are his or her replacement, Quizification will, from the point in time of such notification, consider you to be the relevant Customer Contact for the respective customer until you object as further set out below.
  • Creation of anonymized data sets:Quizification will anonymize Personal Data provided under this Privacy Statement to create anonymized data sets, which will then be used to improve its and its affiliates' products and services
  • Personalized Content:If you opt-in to receive marketing communications such as and including newsletters, brochures or white papers from Quizification, Quizification will collect and store details of how you interact with such content to help create, develop, operate, deliver and improve our communications with you. This information is aggregated and used to help Quizification provide more useful information and to understand what is of most interest to you
  • Recordings for quality improvement purposes:In case of telephone calls or chat sessions, Quizification will record such calls (after informing you accordingly during that call and before the recording starts) or chat sessions to improve the quality of Quizification's services.
  • To keep you up-to-date or request feedback:Within an existing business relationship between you and Quizification, Quizification might inform you, where permitted in accordance with local laws, about its products or services (including webinars, seminars and events) which are similar or relate to such products and services you have already purchased or used from Quizification. Furthermore, if you attend a webinar, seminar or event of Quizification, download or view whitepapers, newsletters, videos, software free trials, or purchase products or services from Quizification, Quizification might contact you for feedback regarding the improvement of the relevant material, product or service.

Can I object to the usage of my Personal Data?

You can object to Quizification's use of your Personal Data as set forth in this section at any time. In this case, Quizification will carefully review your objection and cease further use of the relevant information, subject to Quizification's compelling legitimate grounds for continued use of the information, which override your interest in objecting, or if Quizification requires the information for the establishment, exercise or defense of legal claims.

3. Processing based on consent

In the following cases, Quizification will process your Personal Data if you granted prior consent to the specific proposed processing of your Personal Data Article 6(1) lit. a GDPR

News about Quizification’s Products and Services.

Subject to a respective provision and your consent, Quizification may use your name, email and postal address, telephone number, in order to keep you up to date on the latest product announcements, software updates, software upgrades, special offers, and other information about Quizification’s software and services (including marketing-related newsletters) as well as events of Quizification and in order to display relevant content on Quizification’s digital presence. In connection with these marketing-related activities, Quizification may provide a hashed user ID to third party operated social networks or other web offerings (such as Twitter, LinkedIn, Facebook, Instagram or Google) where this information is then matched against the social networks’ data or the web offerings’ own databases in order to display to you more relevant information.

Special categories of Personal Data.

In connection with the registration for and provision of access to an event or seminar, Quizification may ask for information about your health for the purpose of identifying and being considerate of individuals who have disabilities or special dietary requirements throughout the event. Any such use of information is based on the consent you grant hereunder. Kindly note that if you do not provide any such information about disabilities or special dietary requirements, Quizification will not be able to take any respective precautions

Event profiling.

If you register for an event, seminar, or webinar of Quizification, Quizification may share basic participant information (your name, company, and email address) with other participants of the same event, seminar, or webinar for the purpose of communication and the exchange of ideas.

Revocation of a consent granted hereunder

You may at any time withdraw a consent granted. In case of withdrawal, Quizification will not process Personal Data subject to this consent any longer unless legally required to do so. In case Quizification is required to retain your Personal Data for legal reasons your Personal Data will be restricted from further processing and only retained for the term required by law. However, any withdrawal has no effect on past processing of personal data by Quizification up to the point in time of your withdrawal. Furthermore, if your use of a Quizification offering requires your prior consent, Quizification will not be (any longer) able to provide the relevant service, offer or event to you after your revocation.